How to Write a Job Application Essay

This article was co-authored by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Jennifer Mueller, JD. Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University.

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Many employers now require a writing sample, or job application essay, to accompany all applications or résumés — even if writing is not a significant part of the position. The goal of the job application essay is to ensure that applicants have the right communication skills for the position offered. Sometimes, potential employers will provide a specific topic or series of questions for your essay to respond to. However, you may also be asked to provide an essay with no guidance whatsoever. Either way, approach the essay seriously so that it highlights the skills and assets you could bring to the company. [1] X Research source

Part 1 of 3:

Outlining Your Essay

Read the job listing and essay description carefully. Your essay should respond directly to any instructions provided or questions asked by the employer. Part of the "test" with job application essays is to see how well you respond to questions and follow instructions. [2] X Research source

As you read, write down keywords or phrases. Focus on traits or skills the employer is looking for in an ideal applicant. The hiring manager will likely scan for these words, so you'll want to highlight them in your essay. [3] X Expert Source

For example, if you're applying for a position in sales, you might want to write an essay about your ability to tailor your pitch to specific clients and close the deal. If you have the ability to be more creative, you might tailor your essay to "sell" yourself directly to the employer.

For each of your points, think of a specific example you can relate briefly that illustrates the point. For example, if you've described yourself as a "team player," you might include an example of how you came in on your day off to complete some of the more monotonous tasks that no one else wanted to do so a project could be completed ahead of schedule.
It's a good idea to have more than one example in your outline for each point, even if you only end up using one. That way, if you start writing something and it ends up not working as well as you thought it would, you'll have a back-up handy.
Brainstorming can be difficult. If you find yourself churning over the same thoughts, stand up and take a break for a few minutes. Step outside or go for a walk to clear your head, then come back to it.

For example, if you want to describe how you increased sales in a specific quarter, you would want to state specifically how much you increased sales. Your former employer may have sales figures that you could ask them for. You might also have that information in your records.
Wherever possible, use specific numbers and dates rather than making general statements. It's okay to estimate, but make sure your estimate is conservative. Saying you led your sales team to the highest sales in a quarter is impressive — but only if it's true.

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Completing Your Rough Draft

Think of this paragraph as telling the hiring manager what you're going to tell them in the essay. Outline the points you're going to elaborate on in the essay that back up your theme or thesis statement.
Sometimes it's best to go back and write your introduction after you've written the body of your essay. That way, you can make sure the introduction provides an outline that matches the body.

If the employer listed specifically what should be included in your essay, follow their order, since that's what they'll be looking for when they read the essay.
Write in the first person and make yourself the star of any anecdote you include as an example. Use action verbs to focus on what you did rather than focusing on what happened and how you reacted to it. [7] X Trustworthy Source University of North Carolina Writing Center UNC's on-campus and online instructional service that provides assistance to students, faculty, and others during the writing process Go to source

For example, if you're writing about your skills as a team player, you might note that you discuss doing routine work that others found monotonous so they had time to work on other parts of a project. You could use that detail to move on to a section describing how you're detail-oriented.

For example, you might write "My business school education, skills as a team player, and focus on detail make me the best candidate to lead your sales team."

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Finalizing Your Essay

For example, you might start by looking solely at punctuation, then read through again focusing on spelling.
If you find that you tend to repeat a particular error, go through your essay looking for that error specifically.
If your grammar isn't particularly strong or you're writing in a language other than your native language, have someone else read over your essay as well.

If you find that you stumble over a sentence while reading aloud, that's a sign that your writing could be clearer. Work with your text until you have something that you can read aloud with ease.

If the prospective employer did not specify a length, try to keep your essay under 2 double-spaced pages. Remember that hiring managers are busy and don't have a lot of time to read a long, rambling essay.
Eliminate all unnecessary words or sentences that aren't relevant to the subject of your essay. The majority of your sentences should be short, declarative sentences with action verbs.
Apps such as Hemingway (http://www.hemingwayapp.com/) or Grammarly (https://app.grammarly.com/) can help you identify portions of your essay that are more difficult to read. Both of these apps have a free version that you can use to edit your text.

Working backward is particularly helpful for noticing spelling mistakes, especially hard-to-catch homophone errors, because you're seeing the word out of context.

It may also help to print your essay in a different font or font size than what you used to type it. This breaks your brain's familiarity with the text, which can make typos and other errors more noticeable. Just remember to change the font back after you print it.

Job Application Essay

Expert Q&A

What do I include in an application essay? Shannon O'Brien, MA, EdM
Life & Career Coach

Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University.

Life & Career Coach Expert Answer

Look for keywords or specific language the company uses on the job post or on their website. Then, incorporate some of those words into your essay to show that you've done your research.

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What is the appropriate length of a job application essay? Community Answer 250 - 500 words should be OK.

How do you start a job application essay? Drew Hawkins1 Community Answer

Ideally, you always want to start with a solid intro that describes who you are and what your essay will be about. Introduce yourself and name the specific position you're applying for. Think of it like you're trying to sell yourself as the ideal candidate for the job. End your introductory paragraph with a thesis that makes the claim that they should choose you for the job. Then, you can go into the rest of your essay making arguments that support your thesis. In fact, it may be a good idea to write your entire essay, making all of the points you want to make about why you're the right choice. Then, you can go back and write your introductory paragraph in a way that briefly touches on the rest of your essay. That way it feels much more like a cohesive unit and can make for a more compelling argument.